Working in partnership to stage a successful association event

QEII Conference Centre

Client

Pan European Federation of the International Association of Dental Research

Event

4th Scientific Meeting of the Pan European Federation of the international Association of Dental Research
10-12 October 2008

Requirements

With previous events being held in a range of international capital cities it was essential not only to deliver a creditable scientific programme but a destination and venue that would be attractive to a wide range of delegates with an equally diverse profile and budget. 

With the original bid won in 2003 through a partnership of Visit London, QEII Conference Centre and Meeting Point Conferences, the on-going support from all involved was essential for success.

Requirements included:

  • International city profile
  • Conference venue to accommodate a minimum of 1400 delegates, 12 symposia, 50 stand exhibition and numerous satellite conferences
  • Range of accommodation from budget to 5-star
  • Tourist & visitor profile for pre and post conference tours
  • Proven track record in servicing and an understanding of the practical drivers that a self-financing association event needs to be successful

Event solution

The partnership between ourselves, the QEII and Visit London, combined with London's international profile ensured a successful event, both scientifically and financially.

- William Jeavons, Director, Meeting Point Conferences

The QEII provided a venue with all of the facilities required for the main conference under one roof, and a team of staff who are used to managing large full site-let international conferences. The venue's location in the heart of Westminster added a profile and interest for delegates especially those visiting from abroad.

Using the Natural History Museum for the gala dinner and Trinity House for a VIP event emphasised the cultural diversity the city has to offer. 

Choosing a London based PCO to deliver a full range of services from project feasibility, event marketing, branding and sponsorship sales to on-line delegate booking, venue management, accommodation bookings and event delivery was essential.

Delegate numbers exceeded all expectations at more than 1,600 and included a record breaking 900+ abstract submissions.

Visit London's continued support from bid to delivery meant the welcome was all the more friendly and genuine.

"Having been involved in quite a few conferences, this is genuinely the first one I am aware of when I have not heard a single comment of dissatisfaction." said Francis J Hughes, Conference Chair.